Corporate & HR Headshot FAQ

Why should our company choose Picture Connect KC for team headshots?

We specialize in professional headshots for teams and organizations. We understand that your staff photos represent your brand, and our goal is to deliver consistent, polished headshots that look great across your website, LinkedIn, and internal directories—so you don’t have to keep redoing them.
 

What makes your headshot expertise a good fit for corporate teams?

Working with teams requires efficiency, clear communication, and a strong eye for detail. We combine technical skill with people skills: we know how to direct a variety of personalities, keep sessions on schedule, and maintain a consistent look across all staff images. Your team will be guided through posing and expression so everyone looks approachable, professional, and on-brand.
 

What does it mean that you “shoot tethered,” and why does it matter for our staff?

We connect our camera to a computer so each person can see their photos on a larger screen during the session. Every few minutes, we review images together and make quick adjustments. This process:

• Helps nervous team members feel more confident

• Reduces reshoot requests later

• Ensures we’re capturing images that employees and leadership are happy with on the spot
   

Why is specialized headshot retouching important for our company images?

Headshot retouching is very detail-oriented and focused on faces. For companies, this means your leadership and staff photos look polished and consistent rather than over-edited or mismatched. Our work is tailored to professional use—think LinkedIn, About pages, and marketing materials—where natural, high-quality imagery really matters.
 

What is your retouching style or philosophy for corporate headshots?

We believe your team should look like themselves on their best day. Our retouching is clean and natural: we refine skin, minimize distractions, and enhance overall appearance without making anyone look fake or unrecognizable. The result is professional, trustworthy images that align with your brand.
 

Do you offer any kind of satisfaction guarantee for team sessions?

Yes. We know that investing in headshots for your team is a big decision, so we stand behind our work with a session guarantee.
 

How does your session guarantee work for corporate/HR clients?

If someone on your team is genuinely unhappy with their results, we offer the option to schedule a re-shoot with another photographer on our team at 50% of the original session price. This policy helps protect your investment while giving staff a fair opportunity to get images they’re comfortable using internally and publicly.
 

How do you schedule on-site headshots for our team?

We’ll work with you to create a schedule that fits your office flow. Typically, we set up a simple time-block sign-up (for example, every 10 minutes per person) or a department-by-department schedule. We’ll coordinate in advance so your team knows when to arrive, what to expect, and how long they’ll be needed.
 

How much time do you need per person?

For our standard office headshot sessions, we typically plan about 5–10 minutes per person. This allows enough time for quick coaching, a few different poses, and immediate review on screen—while still keeping everyone moving efficiently.
 

How long will you need to be on-site?

The total time on-site depends on your headcount, but as a general guide:

• Small teams (under 10 people): about 1–1.5 hours, including setup and breakdown

• Medium teams (10–30 people): about 2–3 hours

• Large teams (30+ people): typically a half or full day, depending on your schedule and whether we’re also doing group photos We’ll provide a more precise estimate once we know your team size and any special requirements.
   

Can you handle large teams or multiple departments?

Yes. We regularly photograph larger groups and multi-department teams. We can:

• Create staggered time slots by department or floor

• Coordinate with your office manager or HR team to keep people flowing on schedule

• Maintain a consistent lighting setup and background so all headshots match, even if they’re taken over several hours or across multiple days
   

What if some employees are remote or can’t be on-site that day?

We can discuss options such as:

• Scheduling a make-up day for those who miss the main session

• Inviting remote employees to a studio session that matches your office setup as closely as possible

• Planning periodic update days so new hires can be added later with a consistent look
   

How do you minimize disruption to our workday?

We design our process to be efficient and respectful of your team’s time. We:

• Arrive early to set up before sessions begin

• Keep each individual session short and structured

• Provide clear instructions so employees know exactly where to go and when
  This helps keep people in and out quickly, so they can get their headshot done and get back to work.
   

Pricing Details

GROUPS

Office Headshots (On Location)

Individual Headshots

• Fewer than 10 people: $60 per person + $100 on-site set-up fee

• 11–25 people: $55 per person

• 26–50 people: $35 per person

• 51–100 people: $30 per person

• Over 100 people: $25 per person

Special Offer:

• 20% off a group photo with the purchase of an individual headshot package.

Group Photo Only (No Individual Headshots)

• Fewer than 10 people: $300

• 11–25 people: $325

• 26–30 people: $350

• 31–40 people: $375

• Over 41 people: Contact us for a custom quote

Images & Retouching for Group Sessions

• Each person’s headshot package includes Standard Retouching at no additional cost.

• Additional images: $25 per extra edited image if you love more than one photo from your session.

• We offer several Retouching Packages available for purchase. To learn more about our retouch options, please visit our Retouch Packages page.
   

INDIVIDUAL

High-End Standard Headshot Package

• Price: $300 per person

• Session length: Up to 30 minutes per person

• Includes: 2 final, professionally edited images

This is one of our most popular packages because 30 minutes is just the right amount of time to capture your best photo. This image will become your signature headshot for years to come.

High-End Executive Headshot Package

• Price: $550 per person

• Session length: 60 minutes

• Includes: 2 final, professionally edited images

This extended 60-minute session is perfect for business owners, executives, or anyone who wants to get the most out of their session. This is more than a simple photo shoot — it’s also a learning experience.

You will:

• Learn about your natural posing habits

• Get coaching on how to pose for group photos and selfies

• Improve your overall posing skills

This session includes extensive pose coaching to find your best angles. You’ll have at least 50 images to choose from for your final two selections.

Additional Images & Retouching for Individual Sessions

• Additional images: $25 per extra edited image if you love several photos from your session.

• All headshot packages include our Standard Retouch at no extra cost.

• We offer several Retouching Packages available for purchase. To learn more about our retouch options, please visit our Retouch Packages page.
   

What is your retainer, and when is it due?

To lock in your session date with Picture Connect KC, we require a $50 retainer per session. This payment reserves your spot on our calendar and is applied toward your final collection. The remaining balance is due on the day of your session. Please note: retainers are non-refundable.

Do you charge travel fees?
Yes, but only for locations a bit farther out. If your session is more than 30 miles from our studio, a travel fee will apply to help cover our time on the road and related expenses. We’ll let you know the amount in advance when you book.

Anything else I should know about pricing and orders?

• All prices are subject to applicable sales tax.

• Prices may change over time, but once your retainer is paid or your contract is signed, your pricing is locked in.

• Most product orders take about 3–5 weeks to process.

• For your convenience, we accept PayPal, Visa, Mastercard, American Express, and cash.
  
  To reserve your session date with Picture Connect KC, a $50 non‑refundable retainer per session is required and will be applied to your final collection; the remaining balance is due on the day of your session. Sessions more than 30 miles from our studio may include a travel fee to cover time and expenses. All prices are subject to applicable sales tax and are locked in once your retainer is paid or your contract is signed. Most product orders are delivered within 3–5 weeks, and we accept PayPal, Visa, Mastercard, American Express, and cash.
   

Contact Us

Ready to refresh your team’s headshots? We’d love to partner with you on a smooth, professional photo day at your office. To check availability, get a custom quote for your team size, or talk through scheduling options, contact Picture Connect KC at 816-457-9253 or lovella@pictureconnectkc.com.

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